The Australian Contractor Induction Compliance Checklist

1Before they arrive

• You know who is coming, which company they're from and what work they're doing.
• Pre-registration captures the basics before day one, so sign-in isn't a bottleneck at the gate.
• The right induction and site rules are ready for the type of worker arriving.

2At sign-in

• Identity, company, host and purpose of visit are recorded — not scribbled in a book.
• The form matches the person: a courier answers a few questions; a screened contractor answers more.
• Each entrance or site is tagged automatically, so you always know where someone signed in.
• Vehicle and plant details are captured where they matter.

3The induction & SWMS

• The worker reads your site induction and can't skip to the end.
• They accept your SWMS or site rules and sign — enforced, not an optional tick-box.
• The acceptance is versioned: you can show exactly which wording they agreed to.
• When you change the rules, everyone re-accepts the new version automatically.
• Their signature and a timestamp are attached to the record.

4Verification & screening

• Required checks (licences, tickets, Working with Children Checks where they apply) are captured and sighted by your staff — recorded as declared, and who verified it.
• A watchlist can alert or stop a sign-in for someone who shouldn't be on site.
• Health or infection-control declarations are captured where your setting needs them.

5While they're on site

• You can see, in real time, everyone currently on site — with company, host and time in.
• The host is notified the moment their visitor arrives.
• A badge identifies who's who at a glance.
• People are signed out — automatically after a set time where that fits.

6If you have to evacuate

• You can produce a roll-call in one action — everyone on site, per location.
• The list includes photos and a box to tick against every name.
• It's current to the minute, not to the last time someone updated the book.

7Afterwards — the records

• Every sign-in, acceptance and change is kept as a timestamped, auditable event.
• Retention is configured to your policy, and old records are purged automatically.
• Records export cleanly for your own systems.

8The evidence test

The real question isn't whether you collected something — it's whether you can produce it when it matters. Time yourself:

• Can you show which version of the SWMS a specific contractor accepted, and when — eighteen months later, in under a minute?
• Can you produce a roll-call for a site right now, without a phone call?
• Can you show who verified a worker's check, and what they declared?