FlowmatixFor Construction & Trades
The SWMS they signed. The version they signed. The day they signed it.
Subbies read your site induction, accept the SWMS, and sign — enforced on the server, so it can't be skipped. Change your site rules and everyone re-accepts. Automatically.
Eleven months later
“Which version did he accept?”
Something's gone wrong on site. The investigator asks for the induction record for a subcontractor who was there eleven months ago.
You have a folder. In the folder is a form with a signature. But your site rules changed in March — and there's nothing to show which version he was given.
The three that matter on site
Versioned SWMS acceptance
The agreement, its version, the signature, the timestamp. Edit the wording and the version increments — forcing everyone to re-accept at their next sign-in.
Server-side enforcement
Not a checkbox in a browser that a back button can skip. If they're on your site, they completed it. Full stop.
Per-trade forms
An electrician gets different questions from a concreter. Build the visitor type once, and the right subbie gets the right induction.
The record you can hand over
Who was on site, which induction they received, which version of the SWMS they accepted, their signature, the timestamp — and every change to the wording since. Produced in under a minute, not reconstructed from a folder. New to the paperwork side? Start with SWMS sign-off rules in Australia.
6:30am, site gate
A construction site sign-in app, walked through at the gate
Here's a construction site sign-in with Flowmatix on a tablet at the gate, from the first subbie of the day to knock-off.
- The tablet knows which site it's on. Each site has its own kiosk link and QR code, so every sign-in is tagged to that site — no login, no “which site?” question.
- The subbie taps “Contractor”, enters name and mobile, and their company (make it required).
- Who they're here to see. They pick the supervisor from your host list. Switch on host notifications and the supervisor gets an email or SMS when they arrive.
- Your own questions — licence or ticket number, expiry date, work area. Each required or optional.
- The induction briefing — your site rules and hazards, read on screen.
- The SWMS agreement. They accept it and type their signature. Acceptance is checked on the server, so it can't be skipped.
- Site declaration and photo (if you turn photos on), then they're on the live on-site list with company, host and time in.
At knock-off they sign out at the same tablet by searching their name. Anyone who forgets is cleared automatically at the time you set for that visitor type, and the office can sign people out by hand.
Setting up site sign-in and SWMS sign-off for your project
Visitor types are yours to edit. A typical construction setup:
Contractor (or one type per trade)
Company, host, your custom fields, induction and SWMS agreement with typed signature. If trades need different SWMS wording, create a type for each — each with its own agreement and version history.
Visitor
Clients, consultants and inspectors. A shorter form plus your site declaration — and they're still on the roll-call.
Delivery
Concrete, steel and supply drops. A few questions and a short auto sign-out so drivers don't linger on the live list.
Your own crew
A roster type: tap your name in, tap again to sign out. It builds a timesheet — first-in, last-out, hours and days — exportable to CSV.
More than one site? See multi-site sign-in. The full flow is on SWMS sign-off.
What you hold after every sign-in
The visitor list exports to CSV, and records are purged automatically after the retention period you set — see how long to keep visitor records and what makes a site induction defensible.
The site shed clipboard vs a kiosk at the gate
The clipboard
Illegible names, no record of which site rules applied, no idea who's still on site, every prior visitor's mobile on show — and it's in the shed you've just evacuated.
The kiosk
Typed, searchable records, versioned SWMS acceptance, a live list of who's on site, private sign-ins, and a roll-call that prints from any browser you're logged into.
When the site siren goes
Print the evacuation list for that site: everyone signed in, with photo, company, host, time in and mobile, and a box for your warden to tick. It's built from the gate sign-ins, so it's only as complete as your gate discipline — which is why sign-in has to be quicker than the clipboard. More in what an evacuation roll-call needs.
Also relevant
“Who approved the $40,000 variation?”
With Works & Quotes, RFQs go to multiple suppliers, quotes are compared, spend is approved against your delegation limits and a purchase order is raised. When someone asks who approved a variation — and at what price — it's one screen, not an email trail.
🔎 Straight answer: Flowmatix covers site access, induction and evidence. It does not do subcontractor prequalification or insurance/licence management. If you're a tier-1 head contractor who needs that, you need a dedicated prequal platform — we'd rather tell you now than in week six.
Also: licence and ticket numbers are recorded as entered, not checked against a register — your supervisor still sights the card. It runs in the browser (added to the tablet's home screen), not as an app-store app. Badges print through the browser. Reporting is the live list, evacuation print, timesheet and CSV — not analytics dashboards.
What it costs
Inductions, signed SWMS agreements, custom forms, roster timesheets and host notifications are on Pro: $99 a month flat for up to 5 sites (AUD, billed annually; $119 monthly). Starter — $49 per site per month billed annually, $59 monthly — covers sign-in, the live list, evacuation print and audit trail, but not SWMS sign-off. Multi-site starts from $79 per site. 14-day free trial, no lock-in, bring your own iPad or Android tablet. See pricing.
Questions site teams ask
Can we use our own SWMS wording?
Yes. Your content, your agreement text, per visitor type.
What if a subbie won't complete it?
They don't get signed in. That's the point.
Do you handle prequalification and insurances?
No. We cover site access, induction and evidence — not tier-1 subcontractor prequalification.
What happens when we update the SWMS halfway through a job?
Edit the agreement text and its version goes up. Everyone is asked to accept the new version at their next sign-in, and older records keep the version each person actually accepted — so you can still show what applied on any given day.
Can we record licence and ticket numbers?
Yes. Add custom fields to the contractor type — text for the number, a date for the expiry — and make them required. Flowmatix records what's entered; it doesn't check a licensing register, so your supervisor still sights the card.
What if a subbie walks off without signing out?
Each visitor type has its own automatic sign-out time, so stragglers are cleared and tomorrow's on-site list starts clean. The office can also sign anyone out by hand, and every manual sign-out is written to the audit log.
Can our own crew use the same tablet?
Yes. Set them up as a roster type: they tap their name to sign in and tap again to sign out. Flowmatix builds a timesheet with first-in and last-out each day plus total hours and days on site, exportable to CSV.
We run several sites at once. How does that work?
Each site gets its own kiosk link and QR code, so the tablet at each gate tags sign-ins to that site and the evacuation list prints per site. Pro covers up to 5 sites for one flat price; Multi-site is for larger builders.
Put your SWMS where it can't be skipped.
Fourteen days free. Card charged $0. Cancel anytime.