FlowmatixSolution · Contractor induction
Induction software that actually enforces the induction.
Handing someone a laminated sheet isn't an induction; it's a hope. Flowmatix delivers your induction at sign-in, makes the worker complete it before they can start, tailors it to their trade, and re-inducts everyone the moment your rules change.
The gap paper leaves
"He was inducted" — but was he, really?
A signature on an induction form tells you a name and a date. It doesn't tell you whether the person actually read it, which version of your rules they saw, or whether they were the trade that form was written for. When it's examined, those gaps are exactly what gets picked at.
How Flowmatix runs an induction
Your content, delivered at the gate
Your induction and site rules are shown at sign-in — read, then accepted. No pre-visit portal to chase, no printout to lose.
Completion is enforced
It's enforced on the server, not a browser checkbox — so it can't be clicked past. If they're on site, they completed it.
Per-trade, and re-issued on change
An electrician and a concreter get different inductions. Edit the wording and the version increments — everyone re-accepts the new one automatically.
At the gate
Online site induction, completed where it counts
Most online site induction tools are a portal: you email a link, then chase who hasn't done it. Flowmatix puts the induction inside the sign-in, on the tablet at your gate — the one moment every contractor has to stop.
- They tap their type on the kiosk — Electrician, say.
- Name, company and host, as for any sign-in.
- Your briefing for that type appears: hazards, the assembly point, PPE, who to report to — whatever you write.
- They accept the agreement attached to that type: your SWMS, site rules or an NDA.
- If you require it, they type their full name as a signature.
- Any custom questions, the site declaration and an optional photo.
- Confirm. Only now is a sign-in record created, with the acceptance attached.
If they back out at the agreement, there's no sign-in. The check runs on the server when the record is saved, so the back button, a script or a browser with JavaScript turned off won't get around it.
Setting up an induction per trade
Each visitor type has its own induction switch, briefing and agreement. A typical setup for a depot or works site:
Contractor
A briefing on site hazards, traffic and emergency procedures, a site-rules agreement with a typed signature, and company required.
Electrician
Its own briefing and the SWMS acknowledgement for that work. You can add your own fields such as licence number and expiry date, and make them required.
Courier
No induction and no agreement — a few questions, and an auto sign-out after an hour so the on-site list stays honest.
Add, rename, reorder or hide types as you need — Cleaner, Auditor, Labour hire. The worker picks their type on the kiosk, so keep the names obvious.
The record: who's inducted, and to which version
For any worker, you can show the induction they received, the version they accepted, their signature and the timestamp — and every change to the wording since. It's the difference between "we induct everyone" and being able to prove it for one named person, months later, in under a minute.
Versioning
When your induction changes
Say you add a new forklift exclusion zone in May. You edit the agreement wording on the Contractor type and save. The version increments.
Everyone who accepted the old wording keeps that acceptance on their record, against the version they actually saw. The agreement is shown at every sign-in for that type, so from the next sign-in each contractor accepts the new version before they're through.
The edit is in the audit log too: who changed the visitor type, and when. Only users with permission to manage the kiosk — admin and office roles by default — can make that change.
Your site declaration is versioned separately. Each sign-in record is stamped with the declaration version the person accepted, so you can show which wording applied on the day even after you've rewritten it.
Laminated sheet, emailed PDF, or the kiosk
Laminated sheet
Cheap and familiar. Nobody knows if it was read, which version was on the wall that day, or whether the new starter was ever shown it.
PDF by email
Better content, but you're chasing completions, they aren't tied to the day someone actually turned up, and the person at the gate may not be the person who opened the email.
At sign-in on the kiosk
Delivered on arrival, completed before the record exists, signed and timestamped against a version, on the same record as their time in and out.
Not sure what your induction has to cover? Our guide to contractor induction requirements in Australia covers the law, and what makes a site induction defensible covers the evidence.
Honest limits
What it doesn't do
The briefing is text. There's no video, quiz or comprehension test. If you need assessed training, run it separately and add a custom field to record it.
It doesn't check white cards or licences. It records the number the worker types; the office still sights the card.
It can't make the conversation happen. Consultation and supervision are still yours. The kiosk makes the record of the induction impossible to lose.
It's a browser kiosk on an iPad or Android tablet, added to the home screen — not a native app.
Inductions and agreements are a recent feature with limited field use so far. Trial it on one site before rolling it out across all of them.
Pricing
What contractor induction software costs
Inductions and signed SWMS agreements are in Pro: $99 a month flat for up to 5 sites billed annually, or $119 month to month. Pro also brings per-type custom fields, host notifications, and per-site kiosks with QR codes.
Starter ($49 per site per month annually, $59 monthly) covers sign-in, the live on-site list, evacuation print and the site declaration, but not the induction and agreement step. Multi-site starts from $79 per site. All plans: 14-day free trial, no lock-in, bring your own tablet. See pricing.
Related
Induction is one step in the sign-in.
The same flow captures the SWMS sign-off, runs your contractor sign-in, and feeds the live on-site list and evacuation roll-call. It's all one product — Visitor Management. For a process checklist to audit your current induction, use the free contractor induction checklist.
Questions
Can we use our own induction content?
Yes — your content and agreement wording, per visitor type.
What if a worker won't complete it?
They don't get signed in. Completion is enforced on the server, so it can't be skipped.
Do they re-do it when it changes?
Yes — the version increments and everyone re-accepts at their next sign-in.
Is this an online induction workers do before they arrive?
No — it's built into the sign-in on your kiosk, so it's completed at the gate on the day they turn up. That ties the induction to the visit it was meant for.
Can we include a video or a quiz?
Not today. The induction is a text briefing you write, followed by the agreement and an optional typed signature. If you need assessed training, run it separately and record completion in a custom field.
Does Flowmatix check white cards or trade licences?
No. You can add your own fields such as white card number or licence expiry and make them required, but it records what the worker enters. Sight the card where it matters.
Can I show an auditor one worker's induction?
Yes. Their visitor record shows the agreement title, the version they accepted, their typed signature and the timestamp, alongside their sign-in and sign-out times and the site declaration version.
Which plan includes contractor inductions?
Pro — $99 a month flat for up to 5 sites billed annually ($119 monthly). Starter doesn't include the induction and agreement step.
Who can change the induction wording?
Users with permission to manage the kiosk — admin and office roles by default. Every change is in the audit log, and editing the agreement bumps its version.
Make the induction something you can prove.
Fourteen days free. Card charged $0. Cancel anytime.