FlowmatixGuide · Pricing
How much does a visitor management system cost in Australia? (2026 pricing guide)
The short answer: in 2026, Australian businesses pay anywhere from $0 to roughly A$200 per site per month for visitor management software, and most single-site operations with real compliance needs (contractor inductions, evacuation lists, badge printing) land between A$50 and A$150 per month. Kiosk hardware is the hidden cost: a proper iPad setup adds roughly A$1,300–2,200 up front, per entrance. Enterprise vendors don't publish prices at all — you'll be quoted. Below: the three pricing models in the Australian market, what actually drives cost, verified price points with dates, and two worked examples.
Prices in this guide were verified on the dates shown against each vendor's own published pages. Vendors change pricing — always confirm current pricing directly with the vendor before you decide. We're a vendor too: Flowmatix makes visitor and contractor management software, and our own prices are in here alongside everyone else's.
The three pricing shapes in the Australian market
Australian visitor management pricing comes in three shapes, and knowing which shape you're looking at matters more than any single number:
1. Flat subscription. One predictable monthly price, features bundled into tiers — the number on the pricing page is close to the number on the invoice. This is our model at Flowmatix: Starter is $49 per site per month, and Pro is a flat $99 per month that covers up to 5 sites (AUD, ex GST, billed annually).
2. Free core + paid modules, per location. The base sign-in system is free; everything beyond a digital logbook — notifications, evacuations, inductions, badge printing — is a separately priced module, multiplied by your number of locations. VisitUs (an Australian company) moved to this model in 2026. The headline is $0; the realistic number for a compliance-focused site is the sum of four or five modules. The shape rewards businesses with genuinely simple needs and quietly scales up with everyone else's.
3. Quote-only enterprise. No public pricing at all — you talk to sales. Sine (Australian-founded, now a Honeywell company) is the clearest example: as at 2 August 2026, its pricing and plans pages publish no dollar figures for any subscription tier — "Get in touch today for a quote." Quote-only isn't a red flag in itself; it usually signals the vendor's centre of gravity is large multi-building customers, and that a small site may be paying for headroom it won't use.
What actually drives the cost
Five things move the invoice far more than the headline software price:
Kiosk hardware — the cost nobody budgets for. The iPad, the stand or enclosure, and the badge printer are typically bought outright, per entrance. Indicative published prices (2 Aug 2026): Sine's Australian store lists complete starter packs (iPad + stand + badge printer + labels) from A$1,393, iPad-and-stand kiosks from A$1,069, and desk stands from A$266; VisitUs sells a desk enclosure at A$295, a floor-standing enclosure at A$435, and the ubiquitous Brother QL-820NWB badge printer at A$320 (Sine lists the same printer at A$319). An iPad itself starts around A$681 on Sine's store. Neither store states GST treatment on its listings. Multiply by entrances: hardware often exceeds the first year of software. (One structural note: some systems, ours included, run the kiosk as a web app on the iPad rather than a native app — it works on hardware you may already own, which is worth checking before you buy new kit.)
Compliance features are where free stops being free. A digital logbook is table stakes. The features Australian buyers actually need for WHS compliance — contractor inductions with signed acknowledgements, document expiry tracking, evacuation roll-calls, photo capture and badge printing — are exactly the features vendors gate. On VisitUs (2 Aug 2026), inductions and document signing sit in the Compliance module (A$35/month per location), safety-induction videos in Safety (A$30), badge printing and photo capture in Security (A$30), and evacuation roll-call in Evacuations (A$24). On Sine, feature depth is what separates its Small/Medium/Large tiers — at prices it doesn't publish.
Multi-site multiplies everything. Per-location module pricing scales linearly: three sites means three times the modules. Flat-plan vendors handle scale differently — with plans that cover multiple sites for one price (our Pro covers up to 5 sites at a flat $99/month) or volume tiers (our Multi-site plan starts at $79/site for larger fleets). Sine's own guidance says organisations "checking over 150 visitors a day" or onboarding "20 or more buildings" suit its Enterprise plan — quoted, tailored packaging.
Integrations, API and SSO. If you need the visitor system talking to your access control, HR system or identity provider, expect to pay for it: on VisitUs, API access, webhooks and SSO are the Integrations module (A$30/month, account-level — it covers all locations); on Sine, the public API is gated to the Large plan and SAML SSO to Medium and above (2 Aug 2026). Full disclosure: Flowmatix doesn't currently offer a public API or admin SSO — if either is a hard requirement, that's a genuine reason to look at the other two.
Trials, terms and lock-in. Sine offers a 30-day free trial and publishes no contract-term or lock-in details (quote required). VisitUs's free Core is "no credit card, no contracts", paid modules carry a 7-day trial each and can be toggled off any time; minimum terms for its annual billing aren't published. Flowmatix has a 14-day full-feature trial and no lock-in. Whatever you're quoted, ask the minimum-term question explicitly — it's the difference between an experiment and a commitment.
Verified Australian price points
Each vendor's own published figures, verified on the dates shown
| Vendor | Model | Published price (AUD) | Verified |
|---|---|---|---|
| Flowmatix (us) | Flat plans | Starter $49/site · Pro $99 flat (covers up to 5 sites) · Multi-site from $79/site — per month, ex GST, billed annually, 14-day trial | 4 Aug 2026 |
| VisitUs | Free core + modules, per location | Core $0 (unlimited sign-ins & locations) · modules $12–35/month each · all-modules "Complete" preset ≈ $203/month per location (our arithmetic on their published per-module prices) · 7-day trial per module | 2 Aug 2026 |
| Sine (Honeywell) | Quote-only tiers | No subscription pricing published — quote required · hardware from A$1,393 (starter pack, AU store) · 30-day trial | 2 Aug 2026 |
Prices are each vendor's own published figures on the dates shown, except where marked as our arithmetic. GST treatment is not stated on Sine's or VisitUs's listings. Vendors change pricing — confirm current pricing with each vendor before deciding. Fuller feature-by-feature breakdowns: Sine comparison · VisitUs comparison · all comparisons.
Worked example 1: single-site warehouse
A distribution warehouse, one visitor entrance, ~30 visitors and contractors a day. Needs: contractor sign-in with a signed induction, photo capture and badges for site access, an evacuation list, and host notifications.
- Flowmatix: Pro at $99/month (AUD, ex GST, billed annually; a flat price that would in fact cover up to 5 sites) — inductions, evacuation register, badges and notifications are in the tier, not add-ons. Platform pricing.
- VisitUs: free Core plus the four modules that match the brief — Compliance ($35) + Security ($30) + Evacuations ($24) + Notifications ($12) = A$101/month for that location (our arithmetic on their published per-module prices, 2 Aug 2026; annual billing is discounted — e.g. their published Compliance price is A$360/year vs A$420 at twelve months of monthly billing).
- Sine: quote required — no comparable public figure exists. Budget the conversation, not a number.
- Hardware (any vendor): one entrance ≈ iPad (from ~A$681) + stand or enclosure (~A$266–499) + badge printer (~A$320) — roughly A$1,300–1,500 up front at published prices, or Sine's bundled starter pack from A$1,393 (2 Aug 2026). If you already own an iPad, a web-app kiosk brings this down to the stand and printer.
First-year totals at published prices: software A$1,188 (Flowmatix Pro) or ≈A$1,212 (VisitUs monthly billing, our arithmetic) — plus hardware in the same ballpark as the software. The software decision and the hardware budget deserve equal attention.
Worked example 2: three-site operator
A facilities company running three sites, same compliance needs at each, managed by one head-office team.
- Flowmatix: Pro is a flat $99/month covering up to 5 sites — so three sites is still $99/month (AUD, ex GST, billed annually). The Multi-site plan from $79/site exists for fleets beyond Pro's five-site ceiling.
- VisitUs: the same four-module stack × three locations = ≈A$303/month (our arithmetic: A$101 × 3 at published per-location prices, 2 Aug 2026). If you also needed API/SSO, its Integrations module is A$30/month account-wide — one of the few module costs that doesn't triple.
- Sine: quote required. Its published guidance frames Enterprise as suiting large portfolios ("20 or more buildings"), so a three-site operator likely lands in its mid tiers — at unpublished prices.
- Hardware: three entrances at published prices ≈ A$4,000–4,500 up front (three Sine starter packs would run from ~A$4,179 — our arithmetic; à-la-carte or bring-your-own-iPad comes in lower).
First-year software totals at published prices: A$1,188 (Flowmatix, $99 × 12) versus ≈A$3,636 (VisitUs, A$303 × 12 at monthly billing — our arithmetic; their annual billing is discounted, so confirm the annual figure with them directly).
The pattern to notice: at one site, per-location module pricing and a flat plan land within a few dollars of each other (A$101 vs $99). At three sites they diverge, because the models scale differently — per-location pricing roughly triples (≈A$303/month), while a flat plan that covers multiple sites doesn't move ($99/month up to five sites). That's a structural difference, not a discount, and it cuts the other way too: below the feature threshold, VisitUs's free Core or a single A$12 module beats any paid plan. The multi-site question is the first one to ask any vendor.
How to compare quotes (five questions)
- What's the all-in monthly price for my feature list? Not the headline tier — your list: inductions, evacuations, badges, notifications, per site.
- What hardware do I have to buy, and can I use iPads I already own?
- How does the price scale to site #2 and site #5?
- What's the minimum term, and what does cancelling look like?
- What's dated evidence of the price? Screenshot the pricing page with the date. Two of the three vendors in this guide changed their pricing model or published prices during 2026 — including one who removed public pricing entirely.
If you want the feature-by-feature detail behind the numbers above, our visitor management overview and comparison pages go deeper — with the same rule applied there as here: every competitor claim dated, nothing estimated.
Frequently asked questions
How much does a visitor management system cost per month in Australia?
Between $0 and about A$200 per site per month at published 2026 prices. Free tiers cover a basic digital logbook; a single site with compliance needs (inductions, evacuations, badges) typically lands between A$50 and A$150 per month — for example, Flowmatix Pro is a flat A$99/month ex GST covering up to 5 sites, and an equivalent VisitUs module stack works out around A$101/month per location at its published per-module prices (verified 2 August 2026). Enterprise vendors such as Sine don't publish prices; you'll be quoted. Always confirm current pricing with the vendor.
Is there a free visitor management system in Australia?
Yes. VisitUs offers a free Core tier with unlimited sign-ins and locations (verified 2 August 2026), and most vendors offer trials — 14 days at Flowmatix, 30 days at Sine. The catch is feature gating: compliance features like contractor inductions, badge printing and evacuation roll-calls are almost always paid, so free tiers suit a simple digital logbook rather than WHS compliance.
How much does visitor kiosk hardware cost?
Roughly A$1,300–2,200 per entrance at published Australian prices (verified 2 August 2026): an iPad from about A$681, a stand or enclosure from A$266–499, and a badge printer around A$320. Sine sells bundled starter packs from A$1,393. Systems whose kiosk runs as a web app on the iPad can use hardware you already own, which substantially reduces the up-front cost.
Why don't some visitor management vendors publish pricing?
Quote-only pricing usually signals an enterprise focus — tailored packaging across many buildings, hardware bundles and integrations that genuinely vary by customer. Sine, for example, published no subscription prices as at 2 August 2026 and directs buyers to request a quote. It isn't a red flag, but it makes comparison harder: insist on a written quote itemising software, hardware, and term.
Which costs more — the software or the hardware?
In year one, often the hardware. A single-entrance kiosk setup costs roughly A$1,300–1,500 up front at published prices, while a year of compliance-grade software runs about A$1,200 at typical 2026 Australian prices. From year two the subscription dominates — which is why the multi-site scaling question matters more than the first-year quote.
Our prices are published. Judge them on your own gate.
Compliance-grade sign-in from $49/site/month — every figure on the pricing page, no quote required.